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Job Description :
Prepare customer order list and order not placed list and act upon as per the urgency
Create Purchase orders as per the requisition received from the sales team
Follow up with suppliers for RFQ, competitive bidding, negotiation, and finalization of suppliers
Follow up with suppliers for proforma invoices and ensure timely payment notification to suppliers
Maintain records and timely retrieval of open and close purchase orders and one-time approval of
suppliers
Search new suppliers for non-regular products
Provide approval on the sales order acknowledgment to the suppliers post checking and verifying all
the details as per the Purchase order
Advance payment details need to share with accounts for processing the payment to suppliers
Consolidate orders while checking all possibilities and track and submit consolidation metrics
Send RFQ to the suppliers for products as per the requirement
Prepare quotation comparison form for all RFQs and ensure records retention and retrieval
Maintain all other supplier records and documentation
Tracking of shipments and following up with freight forwarders/CHA and taking care of custom clearance
Maintain freight forwarder registration list
Prepare Mis-KPI records for the management to analyze the department's performance
Prepare daily DSR reports for shipment tracking and order movements
Escalate the cases to the next level where orders are delayed and not moved timely
Responsible for supplier self-audit
Need good analytical skills to take out the costing of products before procuring
Shipment arrival details need to be shared with all departments for planning the day and order
movements
Ask for pre-alert documents for upcoming shipments and provide clearance instructions
Follow up with forwarder for MAWB and IGM details and share with CHA
Liaise with CHA and share the documents for filing checklist and bill of entry for custom clearance
Ensure the clearance should be happening on time and apprise management wherever there is the
delay
Custom duty amount needs to be shared with the accounts department on a daily basis
Enhance functional knowledge related to the process of supply chain management
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