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Job Summary:
The IT Hardware Purchase Executive will be responsible for the procurement of IT
hardware, managing vendor relationships, ensuring cost-effective procurement of quality
equipment, and maintaining an up-to-date inventory of all IT hardware for
The role requires someone with a deep understanding of IT hardware specifications
and trends, as well as the ability to negotiate effectively with suppliers.
Key Responsibilities:
● Procurement Management:
○ Identify and source IT hardware (e.g., servers, workstations, laptops, printers,
networking equipment) based on hotel requirements.
○ Ensure the procurement process follows internal policies and standards,
focusing on quality, cost, and timely delivery.
○ Develop and maintain strong relationships with IT hardware vendors,
negotiating best prices and contract terms.
● Vendor Management:
○ Evaluate and select suppliers based on performance, pricing, and reliability.
○ Continuously monitor supplier performance and ensure they meet quality and
service standards.
○ Establish long-term vendor relationships to secure favorable terms.
● Inventory Control:
○ Maintain accurate records of all IT hardware and accessories.
○ Regularly audit and update the inventory to ensure sufficient stock levels.
○ Assist in the disposal of obsolete or surplus IT hardware as per company
guidelines.
● Budgeting & Reporting:
○ Assist the IT department in budgeting for hardware purchases.
○ Prepare regular reports on procurement activities, costs, and inventory status.
○ Analyze purchasing patterns to identify cost-saving opportunities.
● Technical Knowledge & Assistance:
○ Collaborate with the IT department to assess hardware needs and
specifications.
○ Stay updated on new technologies and trends in the IT hardware industry.
○ Provide technical assistance in determining equipment upgrades or
replacements.
Skills and Qualifications:
● Bachelor's degree in Information Technology, Supply Chain Management, Business
Administration, or a related field.
● 2-4 years of experience in IT hardware procurement, preferably in the hotel or
hospitality industry.
● Strong negotiation skills and the ability to manage vendor relationships.
● Excellent organizational and time-management skills.
● Familiarity with IT hardware, including specifications and trends.
● Proficiency in inventory management software and Microsoft Office (Excel, Word).
● Strong communication and interpersonal skills.
● Ability to work independently and as part of a team.
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