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1. Procurement & Coordination
Assist in sourcing, evaluating, and procuring engineering items such as HVAC spares, electrical fittings, plumbing materials, hardware, tools, and maintenance consumables.
Coordinate with the Engineering / Maintenance team to understand material specifications and requirements.
Float enquiries, obtain multiple quotations, and prepare comparative statements.
Issue purchase orders in the ERP/system and follow up for timely material delivery.
Support AMC (Annual Maintenance Contract) renewals and service procurement under engineering category.
Follow Ups for the material for timely deliveries
2. Vendor Management
Identify and develop reliable local and national vendors.
Maintain vendor database with updated contact and pricing details.
Ensure suppliers meet quality, service, and compliance requirements.
Coordinate with vendors for sample approvals and technical clarifications.
3. Cost & Compliance
Ensure cost-effectiveness and adherence to approved budgets.
Support rate negotiation under guidance from the purchase manager.
Ensure all purchases comply with company policies and audit requirements.
4. Documentation & Reporting
Maintain proper documentation of purchase requests, approvals, quotations, and POs.
Track pending orders and follow up for delivery schedules.
Generate weekly/monthly purchase and pending order reports.
Support internal and external audits with required data and records.
Key Skills & Competencies:
Basic understanding of engineering materials, MEP components, and maintenance supplies.
Strong negotiation and vendor coordination skills.
Proficiency in MS Office and ERP systems (SAP / Newgen / Oracle / etc.).
Good communication and teamwork abilities.
Attention to detail and follow-up discipline.
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